Establishing Policies and Procedures! 
There is a high Importance in
Establishing policies and procedures in Employee relations within Human
resource management
This will help to develop a productive work environment, will
make a foundation to manage employee conduct and to resolve conflicts. In maintaining
compliance with legal requirements in an organization policies and procedures
play a major role. Also establishing policies and procedures would develop and implement
employees work towards company’s goals and strategies effectively, this will also control discrimination and unfair treatments among colleagues, leaders in an organization.
Karl Marx's theory of human resource management provides insights into the dynamics of power, exploitation, and class conflict within a organizations. It emphasizes the need of fair treatment, equitable resource allocation, and tackling systemic inequities in order to achieve social justice and employee empowerment, altering existing HR processes to be more egalitarian.
To define further the importance of Establishing Policies and procedures, lets go through the following..
Importance of policies and procedures
Risk Management: Having well defined and explained policies associates
with employees, workplace problems like harassment at work place, discrimination
and politics among co-workers, more relevant things such as safety hazards and
breaching of data at workplaces can be avoided.
Legal compliances: Avoiding or minimizing legal disputes and consequences, policies and procedures ensures an organization adhere and follow labor laws, regulation and any other concerned requirements.
Employee Guidance: A policy will offer a clear instruction on
required behavior from the employees, it will also make them aware of their
rights, expected responsibilities from them, further the penalties of
non-compliance to policies and procedures also would be communicated with a
guide line.
Consistency: when it is come to Policies and procedures it
should be followed, employees should follow and adhere to them in consistency
manner.
(Scarlett Hing - Employment Hero Australia, 2011)
Components of policies and procedures:
Policy Scope and Purpose: Explain the frame of the policies and its purpose to the organization and the employees, how those will address and the planned outcome from them.
Policy Statement: Presenting and displaying a summarizing declaration that articulates the organization's stance or position on the subject matter covered by the policy.
Definitions: Inform and mention a summary of terms and
conditions used in the policies to make people aware of them with understanding
and adherence.
Roles and Responsibilities: Specify the roles of diverse shareholders
entangled in implementing and enforcing the policy, including managers, HR
personnel, and employees.
Procedures: Draft the step-by-step methods for executing the
policy, including who to approach how to raise and report the violations, and how
the disciplinary actions result on the violation.
Review and Revision: Establish a schedule for a periodic
review and update of the policy to ensure its importance and usefulness over
the time.
Compliance of Enforcement: Due consequences if the noncompliance
of the policies and procedures and disciplinary measures.
Development and Application Procedure:
Identify Needs: Prioritizing which are the policies and
procedures required to be addressed, then accessing and viewing thoroughly the
organization’s requirements and objectives along with them.
Research and Benchmarking: going through the relevant areas subjected to the policy conduct research to identify best practices, legal requirements, and industry standards relevant to it.
Drafting: Building teamwork with relevant investors and
obtaining their feedback, ensuring alignment with organizational goals and
values will help to draft policies and procedures efficient manner positioning with
organizations’ goals and objectives.
Overviewing & Approval:
getting policies and procedures drafted inspected by legal HR parties,
top management. Thereby highlighting the modifications required as need to address
facts and required compliances.
Communication: creating awareness of the approved or changed
policies explaining the employees through orientations, guide books, online
sources such as emails, portals and other conveying methods.
Training: Provide training to employees and managers on the
new policies and procedures, giving an idea of its purpose, necessities, and allegations.
Implementation: Methodically used to start the policies and procedures, seeing them applied along with challenges or concerns raised by colleagues.
Evaluation: Steps used to measure the performance and
application of Policies and procedures.
Challenges in Executing Policies and Procedures:
Resistance to Change: due to work environment, work load, comfortable
work phases, habits and fear less understanding employees might resist to accept
new policies and procedures.
Communication Gap: Inadequate communication about policies
and procedures can lead to misunderstandings, confusion, and non-compliance
among employees.
Enforcement Issues: Varying enforcement of policies by
managers can undermine their credibility and lead to insights of preference or
unfair treatment towards them.
Resource Limitations: Limited resources budget, time frames
and work environments may affect the development and accepting an enforcement
of policies and procedures.
Legal Risks: Possibility of failing to fulfil legal
requirements, regulation of the company, risks and liabilities.
Training and Education: Enabling training to superiors and employees regarding the content and allegations of the policies, addressing to their queries and concern in clarifying and explaining also is a main requirement need to do in executing the policies and procedures.
References:
(2011) Workplace policies and procedures. Available at: https://thepeopleindairy.org.au/wp-content/uploads/2019/02/workplace_policies_procedures_v1.pdf (Accessed: 03 April 2024).
Fleming, S. (1970) Fleming, Síle, eDoc.ViFaPol. Available at: https://edoc.vifapol.de/opus/volltexte/2009/1110/ (Accessed: 03 April 2024).
Kairu, J.W. (2014) Challenges of implementing human resource strategies in the Civil Service in Kenya, UoN Digital Repository Home. Available at: http://erepository.uonbi.ac.ke/handle/11295/75743 (Accessed: 03 April 2024).
Kelly, M. (no date) Why it’s important to have policies and procedures: 4 reasons, GAN Integrity. Available at: https://www.ganintegrity.com/blog/why-its-important-to-have-policies-and-procedures/# (Accessed: 03 April 2024).
Papadopoulou, E. (2023) The importance of policies and procedures, Polonious. Available at: https://www.polonious-systems.com/importance-of-policies-and-procedures/ (Accessed: 03 April 2024).
Conclusion:
Establishing policies and procedures is a challenging task that
need to be planned carefully considering many aspects. Above discussed points gives
the main factors to be done and initiated in this process.
Yet the challenges could be overcome and if the continuous commitment
towards improvement of the policies and procedures can be focused in an organization
environment, well designed HRM teams can initiate this building and implementing
efficient modern Policies and procedures. Please share your valuable thought in establishing policies and procedures....
Establishing policies and procedures in employee relations serve as a framework for consistency, fairness, and accountability in the workplace, ensuring that both employees and management understand their rights, responsibilities, and expectations. Good article.
ReplyDeleteI appreciate your thoughtful observation. It is true that developing transparent employee relations policies and procedures is crucial to fostering an equitable and uniform work environment. These frameworks support accountability and guarantee that management and staff are informed of their respective roles, duties, and expectations. I'm happy the article was helpful to you.
DeleteThe blog "Establishing Policies and Procedures" emphasizes the significance of these elements in ensuring a productive work environment, managing employee conduct, and resolving conflicts. Highlighting the importance of risk management, legal compliance, employee guidance, and consistency, it outlines the components and development process of policies and procedures. Addressing challenges like resistance to change and communication gaps, the piece serves as a comprehensive guide for creating a framework that promotes fairness, accountability, and a clear understanding of rights and responsibilities in the workplace
ReplyDeleteDear Sonali,
Delete"A perceptive insight on the role rules and guidelines play in creating a productive workplace. Your focus on communication, legal compliance, and risk management draws attention to important elements of success. A well-written and educational piece."
Very informative article. Having policies and procedures helps any organizations to give a proper direction towards organizational goals and objectives. Indeed policies and procedures must be contemporary. As you have correctly mentioned on your conclusion, they have to be modern and should adapt to social and organizational changes.
ReplyDeleteI appreciate your input. You've brought attention to an important facet of organisational administration. In fact, policies and procedures act as pillars that support the accomplishment of organisational objectives. As the conclusion emphasises, adapting them to modern circumstances guarantees their continued relevance and efficacy in the face of changing organisational and societal landscapes.
DeleteEstablishing clear and effective policies and procedures is essential for any organization to operate efficiently, mitigate risks, and maintain compliance with relevant laws and regulations. In this sub-article, we will delve into the importance of crafting comprehensive policies and procedures and outline key considerations for their development and implementation.
ReplyDeleteOf course! The secret to an effective organization is having clear principles and processes, just as a well-crafted recipe guarantees a tasty food. As the guardian angels of the workplace, they offer the road map for efficiency, reduce hazards like an experienced guide, and guarantee regulatory compliance. We'll go on a quest to discover the secrets of creating these fundamental rules in this sub-article, looking at important components and methods for both creation and application. Prepare to prepare some culinary masterpieces! 🌟🏜
DeleteHR policies and procedures ensure that every employee within the company is taken care of and that his needs are respected. Also, to ensure that proper benefits are given to them for their work. They protect employees from wrong behavior from other employees or even from the organization they are working for. Very important article
ReplyDeleteIn fact, HR rules and procedures are essential to guaranteeing each employee's welfare, honoring their demands, and offering benefits commensurate with their efforts. Furthermore, these regulations protect workers from wrongdoing by coworkers or the company itself. Papadopoulou, E. (2023)
DeleteYour acknowledgment of their significance is much appreciated. I appreciate your thoughtful observation.
Agree. HRM's policies and procedures center on issues related to hiring, screening, assigning jobs, workplace culture, productivity, and job satisfaction(Christopher N,2019). Below is the web link. you can obtain more details through the link. https://www.neliti.com/publications/283428/the-effectiveness-of-hrm-policies-and-practices
ReplyDeleteDear Prasani,
Delete" your highlighted observations accurately reflect the importance of HRM policies and procedures in a number of workplace contexts. I appreciate you providing the link, Thank you!
Polices and Procedures are important in an organisation as it is important for both parties. Employees also feel the safety in organisation and they will work peacefully.
ReplyDeleteDear Salindri,
DeleteThank you for your valuable comment, (2011) Workplace policies and procedures, shows A productive workplace will serve as the cornerstone for controlling employee behavior and resolving disputes. Policies and procedures are crucial for ensuring that an organization complies with legal requirements.
A wonderful article! Ye,s and i understand that Managing policies and procedures can be challenging due to resistance from employees, communication gaps, enforcement issues, resource limitations, and legal risks. Employees may resist change due to work environment, workload, and habits. Ensuring proper training and education is crucial for executing policies and procedures effectively.
ReplyDeleteI appreciate your feedback. You've done a good job of highlighting the difficulties that come with managing policies and procedures, including employee resistance, a lack of communication, problems with enforcement, a lack of resources, and legal concerns. To effectively execute policies and procedures within an organisation, it is imperative to address these problems through appropriate training and education. refer this site for further ideas Source:https://www.ganintegrity.com
DeleteProvides valuable insights into the essential role of policies and procedures in fostering a well-functioning organization. By outlining the significance of these guidelines, such as risk management, legal compliance, employee guidance, and consistency, it underscores how they contribute to a productive work environment and help manage employee conduct and conflicts effectively.
ReplyDelete"I appreciate your acknowledgment of the significance of policies and procedures in the operation of organisations. We appreciate that you recognise their importance in risk management, compliance, and creating a positive work atmosphere. I'm glad the insights were useful to you.
Delete"I appreciate you emphasising how crucial it is to set up rules and guidelines for employee relations. You make excellent points about encouraging equity, conformity, and employee empowerment. I'm glad the article was helpful to you.
ReplyDeletePolicies and procedures are valuable to any organization and their employees. As emphasized in the Harvard Business Review article "The Role of HR in Employee Relations" by Peter Cappelli and Paul Osterman (1997), well-defined policies and procedures not only ensure consistency and fairness but also contribute to a positive organizational culture where employees feel valued and respected.
ReplyDeleteI appreciate you providing that knowledge. The aforementioned article from the Harvard Business Review emphasises how important clear standards and processes are for maintaining uniformity, equity, and a pleasant workplace culture. Organisations may foster a culture where workers feel appreciated, respected, and empowered to contribute to the company's success by following these rules.
Delete